NOT OFFICIAL MEETING NOTES
Drafted by: Ken Krempetz (resident, not a board member)
Purpose: Many residents could not attend the recent HOA board meeting. This summary is being shared to increase transparency and keep the community informed about decisions that affect us all.
IMPORTANT NOTE: These are not official minutes. These notes were taken in person and reflect what I heard and observed. Numbering of policy items matches the exact numbering on the board’s printed handout. Residents who attended are encouraged to add corrections in the comments to ensure accuracy.
Call to Order
Board members present (5):
- Perry
- Chris
- Kurt
- Brian
- Vamsi
Also present:
- Jennifer (Pathway Property Management)
- Attorney Libby
Secretary Report
- Board stated minutes would be made available on the Pathway website from the prior Open Meeting.
Vote to approve previous minutes
- Brian Yes
- Perry Yes
- Chris Yes
- Vamsi Yes
- Kurt Abstain
Motion Passed
Proposed Policies
- Perry read from a new printed draft of proposed HOA policies (different from the version previously emailed to residents).
- A resident asked about permanent exterior lighting, but Perry stated lighting would not be voted on because the board did not like the policy wording.
Policy Votes
(Numbering below is exactly as provided on the board’s printed sheet)
2) Sheds
- Brian Yes
- Perry Yes
- Chris Yes
- Vamsi Yes
- Kurt Abstain
Reason (Kurt): Community did not have enough time to review; objected to defining anything under 50 cubic feet as a shed.
Motion Passed
3) Fences
- Brian Yes
- Perry Yes
- Chris Yes
- Vamsi Yes
- Kurt Abstain
Reason (Kurt): Same as sheds; also objected to strict height limits (4/5/6 ft allowed but not 4.5 ft).
Motion Passed
4) Garage Doors
- Brian Yes
- Perry Yes
- Chris Yes
- Vamsi Yes
- Kurt Abstain
Motion Passed
7) Parking
- Brian Yes
- Perry Yes
- Chris Yes
- Vamsi Yes
- Kurt Abstain
Motion Passed
6) Assessments & Collections
- Brian Yes
- Perry Yes
- Chris Yes
- Vamsi Yes
- Kurt No
Reason (Kurt): Concerned about increased penalty fees and lack of community input.
Motion Passed
7) Enforcement
- Brian Yes
- Perry Yes
- Chris Yes
- Vamsi Yes
- Kurt Abstain
Motion Passed
Items Skipped — No Motion Made
- 1. Architectural Requests
- 5. Playsets
- 6. Above-Ground Swimming Pools
- 7. Permanent Exterior Lighting
- 8. Holiday Lights & Decorations
- 5. Architectural Approval Not Required
- Resident concern: lights on until midnight shine into bedrooms.
- Suggestion: speak with neighbors politely before seeking HOA enforcement.
Financial Report
- Approx. $142,000 stated in operating account (not an exact quote).
- Reserve account mentioned (amount not specified during discussion).
- Several residents questioned accuracy, calling the budget “generic”/“cookie cutter.”
- Jennifer (Pathway) explained accrual accounting; Attorney Libby also spoke.
Financial Records Request
- I (Ken) submitted a formal request for the last 24 months of financial records to publish for residents and potentially host on a community website.
- Jennifer suggested quarterly financial reports to homeowners.
- Residents noted poor communication; request for clearer contact methods.
- Suggestion: monthly newsletter for updates.
Budget Vote
- Brian Yes
- Perry Yes
- Chris Yes
- Vamsi Yes
- Kurt No
Motion Passed
Landscaping & Grounds Discussion
- Multiple landscaping bids discussed but not shared with residents during meeting.
- Perry attempted to call for a vote before discussion concluded.
- Kurt questioned why a more expensive bid was favored.
- Perry cited higher “on-call” snow fees with cheaper vendor; higher bid included snow removal.
- Board considered separating landscaping and snow removal into two contracts; priority on snow removal due to winter.
Motion tabled — no vote held.
New Business
- Perry asked for new business; none offered.
Executive Sessions Question
- I asked how many Executive Sessions were held this year and formally requested the Executive Session Log (date, purpose, attendees, whether any votes were taken).
- Attorney Libby stated: “No votes are ever taken in executive session.”
- Kurt questioned this and asked, “How did we hire you then?” which led to side discussions and resident confusion.
Vote to Retain Attorney
Motion: Approve hiring of Attorney Libby retroactively from September to present
- Brian Yes
- Perry Yes
- Chris Yes
- Vamsi Yes
- Kurt No
Motion Passed
Property Management Contract
- Jennifer (Pathway) presented renewal proposal for 1, 2, or 3 years with no price increase.
Call to Vote:
- Brian Yes
- Perry Yes
- Chris Yes
- Vamsi Yes
- Kurt Abstain
Motion Passed
Next Meeting
- Date: November 17th
- Time: 7:00 PM
- Location: Zoom
Open Forum
- Concern about snakes/pests near pond; board stated pond is still owned by Lennar, limiting action.
- Residents again asked how to contact the board; Jennifer advised using the Pathway Portal ticket system.
Adjourned
Final Note from Ken: I encourage other residents who attended to comment with additions/corrections to keep this accurate. This post is for the community. Transparency benefits everyone.